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UNEP - JPO, International Chemicals Management

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General Information

Title: Junior Professional Officer (JPO)

Organization: UNEP (United Nations Environment Programme)

Agency: The Strategic Approach to International Chemicals Management (SAICM), Secretariat, Chemicals and Health Branch, Economy Division

Country and Duty Station: Geneva, Switzerland

Duration of assignment: 2 year with possibility of extension for another year.

Please note that for participants of the JPO-Programme two years work experience are mandatory!

Background information on the United Nations Environment Programme and requesting Unit

The Strategic Approach to International Chemicals Management (SAICM) is a multi-sectoral and multi-stakeholder policy framework that was adopted by the international community in 2006 to promote chemical safety. It has the overall objectives of guiding efforts to achieve the goal set by the World Summit on Sustainable Development in Johannesburg in 2002, that by 2020, chemicals should be used and produced in ways that minimize significant adverse effects on human health and the environment. The SAICM secretariat is based administratively at UN Environment and services all the relevant SAICM sectors.

In 2015, the fourth session of the International Conference on Chemicals Management (ICCM4) initiated an intersessional process to prepare recommendations regarding the Strategic Approach and the sound management of chemicals and waste beyond 2020.

Work is currently organized around three main pillars:

  1. Coherent international policy and technical expertise is provided to states, other stakeholders and sectors (policy support to the beyond 2020 process; assessing progress towards the 2020 goal; emerging policy issues)
  2. Secretariat services to facilitate the SAICM process through the International Conference on Chemicals Management, the Open-Ended Working Group, SAICM regional meetings, bureau meetings and other mandated meetings.
  3. Information and knowledge management products and services developed and implemented to influence key stakeholders on the sound management of chemicals and waste

Rationale for the Junior Professional Officer request
Considering the momentum in getting to the 2020 goals and the new mandate to support stakeholders to develop recommendations for the intersessional process considering the Strategic Approach and the sound management of chemicals and waste beyond 2020 considerably increased pressure is put on the SAICM secretariat.

Additional work support is required for:

  1. The organization of meetings and intersessional work of the Conference, including meetings of the Open-ended Working Group (OEWG), subsidiary bodies, Bureau meetings and regional meetings.
  2. Substantive drafting of reports and recommendations of above mentioned meetings. Drafting of Strategic Approach background papers, analysis, inputs to publication and evaluations.
  3. Management and contribution to the Strategic Approach website and communications under outreach activities.
  4. Managing contributions from donors, including drafting of projects outlines and internal UN Environment procedures, programme budgeting and pledging.
  5. Building and increasing the stakeholder’s relationships, promoting and maintaining the network of Strategic Approach focal points and stakeholder.

This assignment will provide a unique opportunity for a Junior Professional Officer to be part of the development of a dynamic area of work on a topic that links the chemicals and waste, environment and development agendas among others.

Supervision
The Junior Professional Officer will be directly supervised by the Coordinator of the SAICM Secretariat. The Second Reporting Officer of the Junior Professional Officer will be the Chief of the Chemicals and Health Branch.

Content and methodology of the supervision

Supervision will be provided during the first year through weekly (or biweekly at the minimum) meetings with the Junior Professional Officer. Meetings may be less frequent after the second year of assignment as the Junior Professional Officer becomes more autonomous in her/his work. Daily contacts will in any case always be the rule, based on clearly defined tasks and objectives defined in the yearly work plan, with interim tasks and deliverables defined more regularly, as needed. Every 6 months (every 3 months during the first year), a thorough discussion will take place with the supervisor in order to take into account any deviation to the work programme, and review problems, discuss job-satisfaction, as well as learning objectives.

The organization of the work will ensure that:

  • General objectives, desired results and anticipated problems are discussed beforehand with the incumbent.
  • Regular feedback on the progress of activities is obtained by the supervisor through review of work in process.

The Junior Professional Officer will be expected to carry out the duties under general supervision and to consult with the supervisor on issues of policy or other sensitive matters. Final results of each set of activities will be reviewed for attainment of objectives and quality of work.

Title first appraising officer: Programme Officer, SAICM Secretariat
Unit first appraising officer: SAICM Secretariat, Chemicals and Health Branch
Location first appraising officer: Geneva

Title second appraising officer: Chief, Chemicals and Health Branch
Unit second appraising officer: Chemicals and Health Branch, Economy Division
Location second appraising officer: Geneva

Duties, responsibilities and output expectations

Terms of reference

The Junior Professional Officer is expected to contribute to the overall activities of the SAICM Secretariat and in particular:

  1. Provide substantive and organizational support to the organization of SAICM meetings, the fifth International Conference in 2020, the third Open-ended Working group, the Third Meeting of the Intersessional Proccess and other aspects of the intersessional process considering beyond 2020 and regional meetings such as back-to-back meetings with other organizations.
  2. Support logistics, registration, planning and evaluation of meetings;
  3. Stakeholder liaison and participation;
  4. Assist in the preparation of written imputs, including background papers and meeting documents for the above-mentioned meetings.
  5. Assist with the preparation of SAICM progress reporting and contribute to the results based management, reporting and porgramme information and Mangemnet System (PIMS).
  6. Design and implement legal instruments such as Letters of Agreements, Small Scale Funding Agreements, and Memoranda of Understanding.
  7. Coordination and support to stakeholders working on SAICM emerging policy issues and linking to the 2030 Agenda for Sustainable Development.
  8. Contribute to communication and advocacy activities of the SAICM Secretariat, particularly on the successes of SAICM, webpage news stories, events and general support.
  9. Performs other duties as required.

Output expectations

  • Development of background documents and meeting documents.
  • Coordination of stakeholder activities related to the SAICM emerging policy issues.
  • Development of material contributing to awareness raising.
  • Organization of capacity building activities and connecting chemicals to the 2030 Agenda for Sustainable Development
  • Development of presentations for conferences/meetings

Travel
The Junior Professional Officer will be expected to join key meetings with SAICM stakeholders, such as the intersessional process considering beyond 2020, the Open-ended Working Group and the International Conference on Chemicals Management.

Training and Learning Elements
Through experiences with the SAICM secretariat, the learning objective is to gain insight and understanding of:

  • multi-stakeholder and inter-governmental processes;
  • setting policy direction related to achieving the SAICM goal of sound management of chemicals by 2020, the sound management of chemicals and waste beyond 2020 and its linkages to the 2030 Agenda for Sustainable Development;
  • stakeholder engagement processes and consultation.

The JPO opportunity will allow engagement with a variety of stakeholders and will support development of technical skills on various substantive areas.

Training
The JPO will be provided with training opportunities in relation to each of his/her main responsibilities (above):

  • On the job training will be provided in SAICM implementation related tasks by the secretariat staff, including through initial explanation of duties and procedures and feedback on and discussion of submitted work.
  • In addition, the JPO will be trained in basic secretariat skills required for the organization of large international conferences, including document management, registration, side events, contact groups and media events through participation in the SAICM secretariat team for inter-sessional meetings.
  • On-the-job training on the design and implementation of legal instruments such as Letters of Agreements, Small Scale Funding Agreements, and Memoranda of Understanding.
  • Training in the preparation of reports on project implementation will be provided through a UN Environment standard training on project cycles and management.

The Junior Professional Officer will also be encouraged to take advantage of regular courses offered by the United Nations Office at Geneva, for example in languages and negotiation skills.

Learning elements

After one year, the JPO will be able to draft information materials, responses to inquiries, briefing papers and project reports with minimal revision required, to upload internet materials and update web pages and will have a basic appreciation of secretariat functions in relation to international conferences.

Overall, the JPO will progressively develop familiarity with international chemicals management technical and political issues, knowledge of the UN system, contacts in and outside UN system, an understanding of a multicultural work- environment, familiarity with UN rules and regulations, improved negotiating skills, and enhanced organizational/evaluation skills. He/she will also have further improved his/her skills in building partnerships with various stakeholders, including the private sector and with NGOs, among others.

Qualifications and experience

Qualifications

Master’s degree in a field related to environment, economics, health, engineering, chemicals management, international relations, business administration, or social sciences or equivalent experience.

Working experience
Minimum 2 years of experience working on sustainable development and/or health related issues. Prior experience at the international level is advantageous. Prior experience in project development and/or implementation and in developing partnerships is an advantage.

Languages
Fluency in English is essential. Working knowledge of other UN languages is an asset.

Other Skills

  • Interest in learning new issues on complex substantive matters.
  • Basic computer skills, including use of project management software and spreadsheets;
  • detail-oriented;
  • ability to establish and maintain effective working relations within a multicultural working environment.
  • Competencies: Communication, teamwork, client orientation.

Living conditions at duty station: Normal living conditions in Europe.

Bitte senden Sie Ihre Bewerbung direkt an das Büro Führungskräfte zu Internationalen Organisationen (BFIO).
Bewerbungsformalitäten unter www.bfio.de
Stichwort: Junior Professional Officer (JPO)

Land

Schweiz

Fachgebiet

Administration, management, Economic and employment promotion, Health, social security, Other specialisations, Promoting democracy, civil society, governance, Sonstige Fachgebiete, Verwaltung/Management, Wasser-/Abfallwirtschaft/Umwelt/Ressourcen, Water and waste management, environment, resources, Wirtschafts-/Beschäftigungsförderung

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Büro Führungskräfte zu Internationalen Organisationen (BFIO)

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